Bank reconciliation (match transactions to invoices)

Use Banking to link bank transactions to payables (AP), receivables (AR), credit notes, and payment advices, with a full transaction record in the match pane, suggested candidates, confidence hints, and lightbox previews.

Related: Banks and data exchange, FinAPI, and Payment advice workspace.

1. Open the match workspace

1. Select the correct workspace in the account menu.
2. Go to Banking.
3. Select one or more bank accounts (Open banking, spreadsheet, or FinAPI, same tenant only).
4. Click a transaction in the list to open the right-hand Match pane.

The pane shows the full bank record for the selected line:

• From / To account owners
• From IBAN / To IBAN
• Reference, Description, amount, date, Source

Use this block to verify counterparty details before linking.

2. Link to documents

Under Match with, Cortena suggests candidates in groups such as:

• Search by invoice number, customer, or amount.
• Select one or more rows and click Link (or Link N selected).
• For complex splits, use Combo fit when offered for multi-invoice allocation.

Linked rows show what is already tied to this transaction. Click an invoice name to open it; use × to Unlink invoice.

When a link was created automatically or in another system, the pane may show a confidence percentage and a short provenance line (e.g. Matched automatically, Linked manually, Matched via payment advice).

3. Already matched on candidates

Invoices or advices already tied to another bank transaction show an Already matched badge. Click the badge to focus related transactions in the list (avoid double-linking the same payment).

Invoices marked paid on the document (direct debit, card, etc.) may show a Paid badge. Review before linking again.

4. Payment advice and AR previews

For Payment advice or AR candidates, click the document name to open a preview lightbox (reference, amount, status) without leaving Banking. Use Open full to jump to the receivable or payment advice workspace.

Payment advice lines can link many receivables to one bank inflow. The match pane lists advices separately from single-invoice AR rows.

5. Manual allocation and ignore

When no invoice fits:

1. Choose Ignore for bank fees or internal transfers (saved immediately; reversible later), or
2. Fill Booking account and Reason / description, then Save allocation for non-invoice postings.

Some tenants use Bank reconciliation workflow to require review before links are final. Status chips (Review match, Complete match, AI match, etc.) reflect workflow state.

Configure the workflow under Workflow Configuration → Bank reconciliation workflow tab.

Tips and limitations

• All data is tenant-scoped. Switch workspace before reconciling another entity.
• Suggestions respect currency. Cross-currency linking may be limited.
• Within 10% and similar hints rank close amount matches. Always confirm counterparty and reference.
• Deep links from payment advices (?transactionId=) open Banking with the transaction selected.

Related: Open items and payment write-back staging.

Quick reference