Expenses synced from providers such as Rydoo show whether the spend is Reimbursable (employee out-of-pocket) or a Company expense. Use that signal in the expense workflow to route review and approval differently.
1. Badge on the expense
On expense (and expense-like) invoice detail, next to the source badge, Cortena shows:
| Badge | Meaning |
|---|---|
| Reimbursable | Marked reimbursable by the expense provider (for example Rydoo) |
| Company expense | Company / non-reimbursable expense |
Hover the badge for the same explanation. The value comes from the provider metadata when the expense was synced. You do not set it manually in Cortena.
2. Route the expense workflow
In Settings → Workflow (expense entity), add a Condition that uses:
- Criterion: Expense reimbursable (e.g. Rydoo) (short label Reimbursable)
- Values: Reimbursable or Company expense (not reimbursable)
Typical pattern:
- Condition on reimbursable
- True branch → extra review / policy check for employee claims
- False branch → standard company-card path
Edge labels on the diagram show Reimbursable / Company expense.
Tips and limitations
- Applies to expense workflows only, not accounts-payable invoices.
- If the provider does not send reimbursable metadata, the badge may not appear. Confirm sync settings with your expense tool.
- Related: Rydoo sync filters for which expenses enter Cortena, and Expense workflow.
Quick reference
| Task | Where |
|---|---|
| See type | Expense detail → header badge Reimbursable / Company expense |
| Branch workflow | Settings → Workflow → Condition → Expense reimbursable (e.g. Rydoo) |
| Limit sync | Rydoo Settings → sync filters (separate article) |