# Workflow configuration

Build approval and review steps without code.

Design how invoices move from **import** through **review**, **approval**, **export**, **treasury payment**, and **synced** completion. Workflows are built in the visual editor under **Settings → Workflow**.

**Who this is for:** Finance admins and process owners configuring invoice routing, approval gates, accounting export timing, and treasury payment steps per tenant.

## 1. Open the workflow editor

**Settings → Workflow** opens the canvas for the active tenant. Nodes represent steps; edges show allowed transitions when a step **completes** or is **approved**.

Publish changes when ready. In-flight invoices keep their current step unless you run a reset.

Common node types: **Review**, **Approval**, **Export to accounting**, **Set status**, **Set invoice date**, **Assign invoice tags**, **Treasury**, **Conditions**.

### Set invoice date

Add **Set invoice date** to assign, copy, or clear **invoice date**, **posting date / month**, **due date**, or (when DATEV RW Leistungsdatum is enabled) **delivery date**. Use **Assign custom** with service-period expressions to derive dates from line accruals.

Dedicated guide: [Set invoice date (workflow)](https://help.cortena.ai/guides/workflows/set-invoice-date). Delivery field: [Delivery date (Leistungsdatum)](https://help.cortena.ai/guides/invoices/delivery-date).

## 2. Conditions on transitions

**Condition** nodes branch the flow based on invoice data, for example extracted vs calculated total, payment status, cost centre present, document type, or invoice tags.

False branches should land on a human review step, not a dead end.

## 3. Treasury branch

When treasury is enabled, add nodes such as ready for payment, submit payment batch, and awaiting payment confirmation. Amount on the payment batch should match invoice detail totals.

Related: [Embat treasury](https://help.cortena.ai/guides/integrations/embat-treasury) and [SEPA vs international payment batches](https://help.cortena.ai/guides/integrations/sepa-international-payments).

## 4. Next

Configure an [approval matrix](https://help.cortena.ai/guides/workflows/approval-matrix) when amount tiers or cost centers drive who must sign off.

## Quick reference

| Task | Where |
| --- | --- |
| Edit flow | **Settings → Workflow** |
| Set dates | Palette → **Set invoice date** |
| Totals branch | Condition: extracted vs calculated |
| Treasury path | Treasury nodes after approval |
| Approvals | [Approval matrix](https://help.cortena.ai/guides/workflows/approval-matrix) |