# Bulk approve and mark reviewed from the list

Bulk approve or mark reviewed from the payables list.

When you are the assignee for workflow steps on multiple payables, select rows in the list and complete **Approve** or **Mark reviewed** in one action from the bulk bar.

**Who this is for:** Approvers and reviewers who clear queues of similar invoices without opening each detail panel.

## 1. When checkboxes appear

On **Payables** (and **Expenses** where workflow applies), each row shows a checkbox when **you** can complete the current workflow step on that invoice, for example approval assigned to you or a review step you are allowed to finish.

Rows you cannot act on stay unselectable (synced invoices, wrong assignee, duplicate rows without bulk actions, etc.).

## 2. Bulk bar actions

1. Select one or more eligible invoices.
2. The bulk action bar shows how many are selected.
3. Click **Approve** for approval-step invoices assigned to you, or **Mark reviewed** for review-step invoices.
4. Cortena runs the same completion rules as the detail workflow strip. Successful rows advance; failures stay selected with an error where shown.

Button labels adapt to selection count (for example `Approve {count} invoices assigned to you`).

## 3. Mixed selections

If your selection includes both approval-eligible and review-eligible invoices, the bar explains that you should use **Approve** or **Mark reviewed** for the matching subset. You cannot complete incompatible steps with one click.

Open invoice detail for edge cases (mandatory reject reason, export blockers, or fields that still need edit).

Related: [Approval delegation](https://help.cortena.ai/guides/workflows/approval-delegation), [Payables list status tabs](https://help.cortena.ai/guides/invoices/payables-status-tabs).

## Tips and limitations

- You must be the workflow assignee (or covered by delegation) for each row. Bulk actions do not bypass approval matrix rules.
- Duplicate indent rows and synced invoices follow the same selection rules as other bulk actions (for example archive).
- Bulk approve/review does not replace export or payment batch actions. Use those flows separately.

## Quick reference

| **Task** | **Where** |
| --- | --- |
| Select eligible rows | **Payables** list checkboxes |
| Approve many | Bulk bar → **Approve** |
| Review many | Bulk bar → **Mark reviewed** |
| Single invoice | Detail workflow strip → **Approve** / **Mark reviewed** |