# Payment status

Track what is paid, open, or partially settled.

**Payment status** shows whether Cortena treats an invoice as **unpaid** or **paid**, for filters, Pulse cards, workflow branches, and treasury steps. Status can be set manually, by workflow, or automatically when a receipt is linked.

**Who this is for:** AP clerks tracking open payables, treasury users preparing payment batches, and anyone filtering the list by paid vs unpaid.

## 1. Paid and unpaid in the list

Each invoice row shows a **payment status** badge. Default for new payables is **Unpaid** until you mark paid, link a receipt, or match a bank payment.

Filter the list: **Payment status → Unpaid** for your open queue. Pair with **Due date** for overdue views.

## 2. Why an invoice is marked paid

Hover or open the detail tooltip to see the **reason**:

| Reason | Typical source |
| --- | --- |
| **Manual** | User set status on detail |
| **Receipt linked** | Duplicate receipt auto-matched to master invoice |
| **Bank / treasury** | Payment confirmed in banking or payment batch |
| **Workflow** | Automated step after export or approval |

## 3. Change payment status

On invoice detail, use the **Payment status** control to toggle paid/unpaid when you have edit permission.

Changing status updates list filters and Pulse counts immediately. **Synced** invoices may restrict some edits.

## 4. Receipt auto-match example

Supplier sends invoice by email, then sends a **payment receipt** with the same number and amount. Cortena groups them as duplicates and may mark the **invoice master** as **Paid** when the receipt arrives.

See [Duplicates](https://help.cortena.ai/guides/invoices/duplicates).

## Quick reference

| Task | How |
| --- | --- |
| Filter open payables | Payment status: **Unpaid** |
| See why paid | Badge tooltip on detail |
| Mark paid manually | Detail → **Payment status** |
| Auto-paid via receipt | Duplicate detection on master |
| List + Pulse sync | Same filter names in URL chips |