# Archive or delete invoices from the list

Select payables that are not synced and not sent for payment, then archive them or permanently delete them from the list.

Select several payables and archive them, or permanently delete them, from the same list bar you use for approve and export.

**Who this is for:** AP clerks cleaning up invoices that were uploaded by mistake, or documents that should leave the working list without being booked.

The same choices exist on a single row: hover the × on the row for **Archive** and **Delete**.

## 1. Select invoices

1. Open **Payables**.
2. Tick the invoices you want to remove. Duplicate copies do not have a checkbox. Select the main invoice; its duplicates follow a delete (see below).
3. The dark bar at the bottom shows how many are selected.

You can select invoices that are still in review, processing, ready to sync, or ready for payment, as long as export has not started and they have not been sent for payment.

Invoices you cannot archive or delete stay without a checkbox. That includes:

- **Synced** invoices
- Invoices that are **Sending to** your accounting system, or already **Failed** after an export started
- Invoices in a payment batch (**Marked for payment**, **Waiting for payment**) or already **paid** through payments
- Invoices that are already **Archived**

## 2. Archive or delete

On the bulk bar, next to the selection count:

1. Click **Archive** to hide the selection from the **All** list.
2. Hover that button to open **Archive** and **Delete**. **Delete** is the permanent action.

If archive is not allowed for the selection but delete still is, the button itself says **Delete**.

A window lists every invoice the way the list does: supplier, number, date, amount, and status.

| Action | What the window says | What happens |
| --- | --- | --- |
| **Archive** | **This cannot be undone.** Archived invoices are hidden from the All list. | The invoice leaves **All**. It is not erased. Filter status to **Archived** to find it again. |
| **Delete** | **This cannot be undone.** Deleted invoices are permanently removed. | The invoice and its files are deleted. If a selected invoice has duplicates, the window also says **Duplicates of a selected invoice are deleted with it.** |

Confirm with **Archive** or **Delete**, or **Cancel**.

If some invoices in a mixed selection cannot be removed, Cortena reports how many succeeded and how many failed, for example **3 archived, 1 failed**.

## 3. One invoice from the row

Hover the × at the end of a row.

- **Archive** asks you to confirm that this invoice will be hidden from the All list.
- **Delete** asks you to confirm the invoice number. If it is the main invoice of a duplicate set, Cortena warns that every duplicate is deleted with it.

## Quick reference

| Task | Where |
| --- | --- |
| Remove several invoices | Payables list checkboxes → bulk bar |
| Hide from All, keep the record | **Archive** |
| Erase permanently | Hover **Archive** → **Delete** |
| Find an archived invoice | Status filter **Archived** |
| One row | Hover × → **Archive** or **Delete** |

Related: [Invoice list, filters, and status](https://help.cortena.ai/guides/invoices/list-filters-status).