# Rydoo sync filters

Limit which Rydoo expenses are imported by branch, group, project, custom field, or matched status.

After Rydoo is connected, use **Sync filters** so Cortena imports only the branches, groups, projects, custom-field values, or expense statuses you care about.

**Who this is for:** Finance admins who already connected Rydoo and want a smaller, cleaner expense import.

Connecting Rydoo itself is covered in [Rydoo integration](https://help.cortena.ai/guides/integrations/rydoo). Filters do not replace that setup.

## 1. Open sync filters

1. Open **Settings → Integrations → Expenses → Rydoo**.
2. Find **Sync filters**.
3. The help text is **Limit which Rydoo expenses are imported. Leave a filter empty to include all values. Changes apply on the next sync.**

Save, then click **Sync now** or wait for the next scheduled sync. Expenses already in Cortena are not removed or duplicated when you change a filter.

## 2. Branches, groups, and projects

Each of **Branches**, **Groups**, and **Projects** is a multi-select.

- Leave it empty to include every value. The control shows **Empty selection = all**.
- Pick one or more values to import only those.
- Use **Search…** when the list is long.

An expense must match every filter you filled in. If you select a branch and a project, Cortena imports expenses that are in that branch **and** that project.

## 3. Custom field filter

1. Open **Custom field filter**.
2. Choose **No custom field filter** to ignore custom fields.
3. Or pick one custom field, then choose **Custom field values**.

Only list-type custom fields have selectable values. If the field has no list, Cortena shows **This custom field has no selectable list values** and that filter cannot narrow the import.

You can filter on one custom field at a time.

## 4. Sync from transactions

By default Cortena discovers expenses that Rydoo has already exported.

Turn on **Sync from transactions** to discover expenses from card transactions instead. You must then select at least one status under **Matched expense statuses**. The hint is **Select at least one status when syncing from transactions**.

Typical statuses include **Approved**, **Completed**, **Submitted**, and **Reimbursed**. The full list is whatever Rydoo reports on the matched expense. Pick the stages your team actually wants in Cortena.

## 5. When a filter is unavailable

If the Rydoo API key cannot read a catalog, that filter shows a message and stays disabled. The others still work.

| Message | Meaning |
| --- | --- |
| **This API key cannot access branches** | No branch filter. Ask a Rydoo admin to extend the key, or leave branches unfiltered. |
| **This API key cannot access groups** | Same for groups. |
| **This API key cannot access projects** | Same for projects. |
| **This API key cannot access custom fields** | Custom field filter stays off. |
| **This API key cannot access custom field list items** | You can see the field, but not its values. |

## Quick reference

| Task | Where |
| --- | --- |
| Open filters | **Settings → Integrations → Expenses → Rydoo** → **Sync filters** |
| Import everything for a dimension | Leave **Branches**, **Groups**, or **Projects** empty |
| Import only some card spend | **Sync from transactions** · **Matched expense statuses** |
| Apply a change | Save, then **Sync now** |