# Reimbursable vs company expenses

See Reimbursable or Company expense on synced spend, and branch the expense workflow on that criterion.

Expenses synced from providers such as **Rydoo** show whether the spend is **Reimbursable** (employee out-of-pocket) or a **Company expense**. Use that signal in the expense workflow to route review and approval differently.

**Who this is for:** Expense controllers and workflow admins who treat reimbursable claims differently from company-paid card spend.

## 1. Badge on the expense

On expense (and expense-like) invoice detail, next to the source badge, Cortena shows:

| Badge | Meaning |
| --- | --- |
| **Reimbursable** | Marked reimbursable by the expense provider (for example Rydoo) |
| **Company expense** | Company / non-reimbursable expense |

Hover the badge for the same explanation. The value comes from the provider metadata when the expense was synced. You do not set it manually in Cortena.

## 2. Route the expense workflow

In **Settings → Workflow** (expense entity), add a **Condition** that uses:

- Criterion: **Expense reimbursable (e.g. Rydoo)** (short label **Reimbursable**)
- Values: **Reimbursable** or **Company expense (not reimbursable)**

Typical pattern:

1. Condition on reimbursable
2. True branch → extra review / policy check for employee claims
3. False branch → standard company-card path

Edge labels on the diagram show **Reimbursable** / **Company expense**.

## Tips and limitations

- Applies to **expense** workflows only, not accounts-payable invoices.
- If the provider does not send reimbursable metadata, the badge may not appear. Confirm sync settings with your expense tool.
- Related: [Rydoo sync filters](https://help.cortena.ai/guides/integrations/rydoo-sync-filters) for which expenses enter Cortena, and [Expense workflow](https://help.cortena.ai/guides/workflows/expense-workflow).

## Quick reference

| Task | Where |
| --- | --- |
| See type | Expense detail → header badge **Reimbursable** / **Company expense** |
| Branch workflow | **Settings → Workflow** → Condition → **Expense reimbursable (e.g. Rydoo)** |
| Limit sync | Rydoo Settings → sync filters (separate article) |