# Agicap export and sync

Keep Agicap in sync with approved payables.

After you [connect Agicap](https://help.cortena.ai/guides/integrations/agicap) and Agicap support activates your document connection, Cortena **exports matched payables**, **syncs reference data**, and can **attach receipt PDFs** to supplier invoices in Agicap.

**Who this is for:** AP operators and finance admins who use Agicap as the accounts-payable hub and need day-to-day export and sync workflows beyond initial API setup.

## 1. Connected integration overview

In **Settings → Integrations → Accounting → Agicap** you see:

- API connection status
- Selected **organisation** and **entity**
- **Accounts payables connection** (name + ID for Agicap support)
- **Reference data sync** timestamps

## 2. Sync reference data from Agicap

Before high-volume export, sync master data:

- Chart of accounts / booking accounts
- Cost centres
- Creditors and debtors
- VAT / BU codes

Use **Sync from Agicap** for incremental updates or **Full refresh** after major chart changes. Matching quality depends on fresh reference data.

## 3. Export payables to Agicap

1. Select invoices in **Payables** list or open detail.
2. Choose **Send to Agicap** (bulk or single).
3. Status shows **Sending to Agicap**, then **Synced** or an error with reason.

Cortena sends structured supplier invoice data and attaches the **PDF** when available.

## 4. Receipts and payment documents

When a receipt or payment confirmation is linked to a payable, Cortena can include it in the Agicap payload. Check the invoice **Activity** log after export for attachment confirmation.

## 5. Troubleshooting

| Issue | Check |
| --- | --- |
| Export succeeds but nothing in Agicap UI | Agicap support must **activate** the document connection |
| Wrong entity | Re-select entity in Settings · connection is per entity |
| Missing VAT code | Run reference data sync; update matching guidelines |
| Cannot export | Workflow step, permissions, or invoice already synced |

## Quick reference

| Task | Where |
| --- | --- |
| Initial API setup | [Agicap](https://help.cortena.ai/guides/integrations/agicap) |
| Sync master data | Settings → Integrations → Agicap |
| Export invoices | Payables → **Send to Agicap** |
| Connection activation | Agicap support (connection name + ID) |