# Tenant and legal profile

Company details that drive VAT, entity, and export settings.

Your **tenant legal profile** is the official identity Cortena uses on outbound (receivable) invoices and in exports: legal name, registered address, VAT ID, and bank details. Configure it once per legal entity under **Settings → Tenant**.

**Who this is for:** Admins and finance owners setting up a new entity, validating EU VAT IDs, or aligning issuer details with banking and accounting systems.

## 1. Legal identity fields

Open **Settings → Tenant** and complete:

| Field | Used for |
| --- | --- |
| **Legal name** | Printed on receivable invoices and export headers |
| **Registered address** | Country, city, postal code, street |
| **VAT ID** | EU VAT validation and tax reporting |
| **Company registration** | Trade register number where required |
| **Default currency** | Receivables and display preferences |

Changes apply to **new** receivable invoices. Already-issued documents keep their stored snapshot.

## 2. VAT ID validation (VIES)

For EU VAT numbers, Cortena can check **VIES** when you save or validate. A green indicator means the number is currently valid in the EU registry.

Invalid or unreachable VAT IDs may block receivable billing or flag review. Fix the number at source before **Bill now**.

## 3. Bank accounts on the legal profile

Link bank accounts shown on customer invoices:

- **Prefill from banking** · pick a connected account from Cortena Banking
- **Manual IBAN** · enter when banking is not connected

Receivable PDFs and payment instructions use the selected default account.

## 4. Multi-entity configuration

Groups with several legal entities use **Multi-Entity Configuration** to map child tenants to a parent. Each child tenant has its **own** legal profile. Set fields per entity, not only at group level.

User **Account** settings (name, language) are separate from tenant legal data.

## 5. Related setup

- **Accounts receivable** · products and subscriptions use this profile for VAT. See [Accounts receivable](https://help.cortena.ai/guides/advanced/accounts-receivable).
- **Accounting export** · creditor/debitor master data is separate. The legal profile is for **your** issuer identity on outbound documents.

## Quick reference

| Task | Where |
| --- | --- |
| Edit legal name / address | **Settings → Tenant** |
| Validate VAT ID | Tenant form → VIES check |
| Default bank on invoices | Tenant → Bank accounts |
| Multiple entities | **Multi-Entity Configuration** per child tenant |
| User language / name | **Settings → Account** (not tenant legal) |