# Subscriptions workspace

Receivables Subscriptions list and detail: activate, pause, cancel, preview, Bill now, and soft-delete.

Manage recurring billing in **Receivables → Subscriptions**: list actions, activate / pause / cancel, preview and **Bill now**, and soft-delete, with the same spreadsheet-style editing patterns as other AR master data.

**Who this is for:** AR operators who run subscription billing in Cortena (or sync subscription headers from Google Sheets / Sequence).

## 1. Open the workspace

1. Go to **Receivables → Subscriptions**.
2. Use search and filters like other Receivables lists.
3. Hover a row for quick actions (archive / delete style flyout, same pattern as Payables).

Master data can also sync from Google Drive sheets under **Accounts Receivables** (`Subscriptions`, `SubscriptionLines`, `SubscriptionDiscounts`) or from a feeder such as Sequence.

## 2. Detail strip actions

Open a subscription. On the detail strip you can:

| Action | Effect |
| --- | --- |
| **Activate** | Moves draft → active and sets the next billing date from the start date |
| **Pause** | Skips billing while paused |
| **Cancel** | Applies notice rules; billing continues until the effective cancel date |
| **Preview** | Shows the planned invoice without saving |
| **Bill now** | Creates a **draft** receivable for the current period |

Generated invoices keep a link to the subscription and enter the AR workflow on the **subscription invoice** path when your published workflow includes that node (see [Subscription invoice workflow](https://help.cortena.ai/guides/workflows/subscription-invoice-workflow)).

## 3. Edit and soft-delete

- Edit fields with the spreadsheet-style controls (same keyboard habits as invoice detail where applicable).
- Soft-delete removes the subscription from the active list and clears matching spreadsheet rows; deleted subscriptions are excluded from billing.

## Tips and limitations

- Automated billing runs on a daily schedule; with a **subscription invoice** workflow node, billing waits for that node’s configured local time.
- Charge types include recurring, one-time, and usage-based lines; discounts can be forever, until contract end, or for a number of periods.
- Related: [Accounts receivable](https://help.cortena.ai/guides/advanced/accounts-receivable), [Send invoice email from the AR workflow](https://help.cortena.ai/guides/workflows/send-invoice-email-ar).

## Quick reference

| Task | Where |
| --- | --- |
| List / open | Receivables → Subscriptions |
| Bill / preview | Detail strip |
| Soft-delete | List hover or detail ⋯ |